Sponsor and Exhibitor Opportunities at NASEO's 2024 Annual Meeting in New York City!
The National Association of State Energy Officials (NASEO) 2024 Annual Meeting will take place in-person on September 30 - October 2, 2024, at the New York Hilton Midtown in New York, New York. NASEO invites you to engage with State and Territory Energy Offices from across the nation and become a supporter of this important conference. Sponsors and exhibitors will interface directly with conference attendees through networking and speaking opportunities facilitated by NASEO.
NASEO offers six levels of sponsorship between $5,000 to $25,000 (NASEO Affiliate Members will receive a 10% discount on these rates) and benefits are maximized to give sponsors the best opportunities to engage participants and gain visibility during the event. In addition, NASEO can work with your organization to create customized sponsorship packages that best fit your needs. Following are our recommended packages:
- Guaranteed 20-minute fireside chat (topic and speaker to be determined in conjunction with NASEO)
- Event Branding - Organization logo and website link on conference website, email and social media announcements, signage, and printed brochure signage
- Whova event app virtual sponsor page
- Partial attendee list two weeks before the event, full list of attendees after the event
- Six-foot exhibit table in the networking area (includes 1 skirted table and 2 chairs)
- Full-page ad in the program brochure
- Special recognition during the conference
- Three (3) complimentary conference passes
- Post conference debrief and strategy call with NASEO’s President and General Counsel
- Guaranteed speaking opportunity during a plenary panel (topic and speaker to be determined in conjunction with NASEO)
- Event Branding - Organization logo and website link on conference website, email and social media announcements, signage, and printed brochure signage
- Whova app virtual sponsor page
- Full list of attendees after meeting
- Half-page ad in the program brochure
- Special recognition during the conference
- Two (2) complimentary conference passes
- Guaranteed speaking opportunity during a breakout panel (topic and speaker to be determined in conjunction with NASEO)
- Event Branding - Organization logo and website link on conference website, email and social media announcements, signage, and printed brochure signage
- Whova app virtual sponsor page
- Full list of attendees after meeting
- Half-page ad in the program brochure
- Special recognition during the conference
- One (1) complimentary conference pass
- Event Branding - Organization logo and website link on conference website, email and social media announcements, signage, and printed brochure signage
- Placement of organization literature on tables during networking lunch
- Whova app virtual sponsor page
- Full list of attendees after meeting
- Half-page ad in the program brochure
- Special recognition during the conference
- One (1) complimentary conference pass
- Choose one (first come, first serve): Conference Internet, Networking Hub, or Conference App
- Event Branding - Organization logo and website link on conference website, email and social media announcements, signage, and printed brochure signage
- Whova app virtual sponsor page
- Full list of attendees after meeting
- Quarter-page ad in the program brochure
- Special recognition during the conference
- Event Branding - Organization logo and website link on conference website, email and social media announcements, signage, and printed brochure signage
- Whova app virtual sponsor page
- Full list of attendees after meeting
- Quarter-page ad in the program brochure
- Special recognition during the conference
- Six-foot exhibit table in the networking area (includes 1 skirted table and 2 chairs)
- Organization logo and website link on the conference website
- Organization mention in promotional emails and program brochure
Terms and Conditions:
Sponsors and exhibitors are accepted on a first-come, first-served basis. For questions or if interested in available sponsorship and exhibitor opportunities, please contact Shemika Spencer.
- All payments are non-refundable and must be received by Monday, September 16, 2024. NASEO reserves the right to re-sell sponsorship for non-payment by the deadline.
- To be included in the meeting brochure, sponsorship must be purchased by Monday, September 16, 2024. After this date, sponsors should check with NASEO regarding inclusion in the brochure.
- High resolution color logos are required in .eps and/or .jpeg formats. Please send logos via email to Shemika Spencer. If suitable logos are not submitted, then the organization name will be used as a replacement.
- NASEO will be responsible for planning and production of all sponsored events and items.
- Exhibitors must review the New York Hilton Midtown's Outside Vendor/Contractor Exhibit and Production Guidelines and agree to the New York Hilton Midtown’s Exhibitor Responsibility Clause (see below) prior to registering.
NEW YORK HILTON MIDTOWN EXHIBITOR RESPONSIBILITY CLAUSE
To the fullest extent permitted by law, the person/legal entity described as "Exhibitor" in this clause and in this exhibitor contract (regardless whether such person/legal entity is also described as "Exhibitor" in this contract) hereby assumes full responsibility and agrees to indemnify, defend and hold harmless New York Hilton Midtown ("Hotel") and Hotel’s owners, managers, subsidiaries, affiliates, employees and agents (collectively, "Hotel Parties"), as well as NASEO 2024 Annual Meeting ("Group"), from and against any and all claims or expenses arising out of Exhibitor’s use of the Hotel’s exhibition premises. Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Exhibitor’s indemnity obligations in this clause. Such insurance shall be in the amount of not less than $1,000,000 combined single limit for personal injury and property damage. The Hotel Parties and Group shall be named as additional insureds on such policy, and Exhibitor shall supply the Hotel with a Certificate of Insurance at least 30 days prior to the use of the exhibition premises. The Exhibitor understands that neither the Group nor the Hotel Parties maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.